PASSPORT

1. ACCESSION DATA
2. COLLECTION DATA

1. ACCESSION DATA

1.1 ACCESSION NUMBER

This number serves as a unique identifier for accessions and is assigned by the curator when an accession is entered into his collection. Once assigned this number should never be reassigned to another accession in the collection. Even if an accession is lost, its assigned number is still not available for re-use. Letters should occur before the number to identify the genebank or national system (e.g. MG indicates that an accession comes from the genebank at Bari, Italy; PI indicates an accession within the USA system).

1.2 DONOR NAME

Name of institution or individual responsible for donating the germplasm

1.3 DONOR IDENTIFICATION NUMBER

Number assigned to accession by the donor

1.4 OTHER NUMBERS ASSOCIATED WITH THE ACCESSION

Any other identification number known to exist in other collections for this accession, e.g. USDA Plant Inventory number (not collector’s number, see 2.1). Other numbers can be added as 1.4.3. etc.

1.4.1 Other number 1
1.4.2 Other number 2

1.5.1 Genus
1.5.2 Species
1.5.3 Subspecies
1.5.4 Cultivar group

Nomenclature and designations assigned to breeder’s material

1.6.1 Pedigree number
1.6.2 Cultivar name

The date at which the accession entered the collection

1.8 DATE OF LAST REGENERATION OR MULTIPLICATION

1.9 ACCESSION SIZE

Approximate number of seeds of accession in collection

1.10 NUMBER OF TIMES ACCESSION REGENERATED

Number of regenerations or multiplications since original collection

2. COLLECTION DATA

2.1 COLLECTOR’S NUMBER

Original number assigned by collector of the sample, normally composed of the name or initials of the collector(s) followed by a number. This item is essential for identifying duplicates held in different collections and should always accompany sub-samples wherever they are sent

2.2 COLLECTING INSTITUTE

Institute or person collecting/sponsoring the original sample

2.3 DATE OF COLLECTION OF ORIGINAL SAMPLE

2.4 COUNTRY OF COLLECTION OR COUNTRY WHERE CULTIVAR/VARIETY WAS BRED

Use the 3 - letter abbreviations supported by the Statistical Office of the United Nations. Copies of these abbreviations are available from IBPGR Headquarters and have been published in the FAO/IBPGR Plant Genetic Resources Newsletter number 49

2.5 PROVINCE/STATE

Name of the administrative subdivision of the country in which the sample was collected

2.6 LOCATION OF COLLECTION SITE

Number of kilometres and direction from nearest town, village or map grid reference (e.g. TIMBUKTU 7S means 7 km south of Timbuktu)

2.7 LATITUDE OF COLLECTION SITE

Degrees and minutes followed by N (north) or S (south), e.g. 1030S

2.8 LONGITUDE OF COLLECTION SITE

Degrees and minutes followed by E (east) or W (west), e.g. 762SW

2.9 ALTITUDE OF COLLECTION SITE [m]

Elevation above sea level

2.10 COLLECTION SOURCE

1 Wild
2 Farm land
3 Farm store
4 Backyard
5 Village market
6 Commercial market
7 Institute
8 Other (specify in the NOTES descriptor, 11)

1 Wild
2 Weedy
3 Breeder’s line
4 Breeder’s population
5 Primitive cultivar/landrace
6 Advanced cultivar (bred)
7 Other (specify in the NOTES descriptor, 11)

1 Vegetative
2 Seed
3 Both

Name given by farmer to cultivar/landrace/weed

2.14 NUMBER OF PLANTS SAMPLED

Approximate number of plants collected in the field to produce this accession

2.15 PHOTOGRAPH

Was a photograph taken of the accession or environment at collection? If so, provide the identification number/system in the NOTES descriptor, 11

0 No
+ Yes

Was a herbarium specimen collected?

0 No
+ Yes

2.16.1 Herbarium specimen number

2.18 NORMAL CROP-SOWING SEASON

If sown in more than 2 seasons, give the appropriate choices

1 Spring
2 Summer
3 Autumn
4 Winter
5 All year round

If sown in more than 2 seasons, give the appropriate choices

1 Spring
2 Summer
3 Autumn
4 Winter
5 All year round

1 Seed
2 Young plant
3 Mature plant

3.1 Leaf
3.2 Stern
3.3 Head
3.4 Axillary bud
3.5 Inflorescence
3.6 Root

1 Seed
2 Young plant
3 Mature plant

3.1 Leaf
3.2 Stem
3.3 Head
3.4 Axillary bud
3.5 Inflorescence
3.6 Root

1 Vegetable

1.1 Unprocessed
1.2 Processed (specify local name for the processed product)

2 Oil

2.1 Edible oil
2.2 Industrial oil

3 Condiment
4 Forage
5 Green manure
6 Other (specify in the NOTES descriptor, 11)

1 Vegetable

1.1 Unprocessed
1.2 Processed (specify local name for the processed product)

2 Oil

2.1 Edible oil
2.2 Industrial oil

3 Condiment
4 Forage
5 Green manure
6 Other (specify in the NOTES descriptor, 11)

Collectors will record ecological information. For cultivated crops, cultivation practices such as irrigation, season of sowing, etc. will be recorded